Find reporting friction

Choose one non-urgent operational reporting workflow and follow it from first observation to decision. Do not start with a proposed software solution.

Maintainer: Collective editorial desk. Guidance and templates require local review before operational use.

Make the arithmetic visible.

Use one annual funding period. The time estimate assumes 52 weeks at the stated weekly volume. Nothing is uploaded or saved.

Issues per weekCurrent minutes per issue (including rework)Proposed minutes per issue (including review)Loaded hourly staff cost (AUD)Authorised annual funding envelope (AUD)Baseline annual cost (AUD)Verified annual cash savings (AUD)Additional annual care investment (AUD)Additional annual platform / operating cost (AUD)One-off transition cost (AUD)

Annual capacity change: 0.0 hours released
Capacity value (not cash savings): $0
Ongoing annual cost: $0
First-year cost: $0
First-year envelope headroom: $0
Incremental first-year financial benefit: $0
First-year financial ROI: Undefined: no incremental investment

Indicative arithmetic, not a funding entitlement, financial forecast or permission to reduce necessary care. Avoid double-counting capacity as cash savings.

Use

Choose one non-urgent operational reporting workflow and follow it from first observation to decision. Do not start with a proposed software solution.

Inventory

For each step record: who performs it; what is entered; source; destination; frequency; minutes; repeated fields; correction time; who uses the output; and the decision it supports.

Challenge each step

Is it a legal/contractual requirement, a local control or a historical habit? Have the requirement and owner been verified? Can information be reused with permission? Can a report be retired without losing an important control? What happens during an outage?

Prioritise

Choose a frequent duplication with an accessible owner, a measurable baseline and manageable risk. Check with workers and people affected before changing it.

Output

One current-state map, a ranked list of duplications, a proposed change, unresolved requirements and an accountable reviewer. The interactive calculator estimates effort; its examples are not measured benefits.

Stop condition

Do not remove a reporting or safety control until the responsible provider has checked the requirement and authorised an alternative.